Transaction readiness
And now there sits what ten years of holding leave behind: two changes of property manager, one takeover, folders nobody has opened since the acquisition. Filing is kept for the operation, not for the other side.
We find what is missing, so the better price is the one you get.
And only if you want it, a look into your data room, under confidentiality.
Who reads it first
Between those two sentences sits a discount. Three questions decide whether a point comes up in the negotiation at all: Is the document there. Does it meet the criterion, is the extract recent enough. Is what it refers to on file, the notarised deed for instance.
The buy-side asks these questions on the day of the review. You can ask them beforehand. The difference is not one of expertise, it is one of timing. A point you find first, you close, explain or disclose. A point you find last, you negotiate about.
And where nothing can be obtained after the fact, the list still helps: a point you know about costs less in the negotiation than one that surprises you in the meeting.
What the buyer will reach for first
Three situations out of a long holding period
All three exist in every held portfolio. None of them is a reproach.
The extract from the Grundbuch (the German land register) is on file. It is two years old, and the buy-side requires a more recent one.
Today it costs one application and a week of waiting. Inside a running transaction it turns into an open position, and open positions get discussed against the purchase price.
One lease names one area, an addendum names another. Both are signed, and only one of them appears in the schedule.
To see the contradiction you have to hold both documents in your head at once, and the tens of thousands of others beside them. AIMI lines the versions up in chronological order and shows which one is the more recent, each with its source in the original.
The same question comes back, because the answer sits in a folder that three firms in succession have named differently.
Every day of Q&A is a day spent talking about the price instead of the asset. When the follow-up delivery arrives, AIMI matches it against the open position and reports what is closed now and what is not.
Your data room and your Q&A tool stay where they are. AIMI works alongside them, not inside them.
“Something like that really should have been identified in the due diligence.”
Your stretch
Year after year the asset is held, let and maintained, and the data room grows along with it. At the end stands the transaction, where risk, price and warranties are negotiated. After that the other side opens the very documents you looked after last.
This carries furthest when AIMI is already there during the holding period. Coming only when the sale is due is still not too late.
In four steps
You provide one asset and one filing location. Everything after that you see as a proposal, and none of it applies before you release it.
A folder, a ZIP file or your SharePoint. Not an IT project.
Named, sorted, duplicates merged. Nothing moves before you release it.
To your own criteria. Follow-up deliveries are matched automatically.
What matters most first, every statement with its source.
Transaction readiness
A data room that leads the bidder instead of leaving them to search. And a list of open points you have read before they do.
What goes into the transaction is what evidences the value, in the order the buy-side reads it.
AIMI reads your files where they sit and matches them against the index of your data room provider. You set the target structure, AIMI puts a proposal into it: named, sorted, duplicates merged, outdated versions flagged.
If the bidding process runs in phases, you steer what each circle sees through visibility instead of through copies in folders.
Your rules decide what lands on the list and what does not. We bring none of our own.
AIMI takes the rules from the lists you give us, shows them back to you as a list, and you change whatever is wrong.
Three questions stay the same all the same: Is the document there. Does it meet the criterion, is the extract recent enough. Is what it refers to on file, the notarised deed for instance.
What the buy-side finds later stands on your list first, with the lead time a running transaction no longer gives you.
The Grundbuch (the German land register) with its easements and merged folios, building regulations and planning law, contaminated land and pollutants, heritage protection, tenants and the stacking plan, technical building services. Contradictions between documents come along in chronological order, every point with its source in the original.
The fine detail as well: handwritten additions in annexes, missing pages, a missing signature, a missing stamp. In one real case a noise level sat in small print in a Bebauungsplan (the German binding land-use plan), barely legible, and it decided the project. Where a page is not reliably legible, AIMI claims nothing.
The template keeps your structure and your colours, and every statement in it carries its source in the original.
AIMI fills the chapters that are evidenced and reports what is missing. The wording is a structured fill-in following your templates, not free composition. Export 1:1 as Word, Excel or PowerPoint, with logo, colours, comments and mark-ups.
Portfolio
The exit is a moment in the portfolio, not a project of its own. The other assets stay in the portfolio, and for every one of them the same day comes round.
The asset meant to go to market first is rarely the one whose files are furthest along. Seeing that before the decision means selling in your own order instead of the one the data room dictates.
One overview per asset: lease terms, conditions attached to permits, technical building services, open points. Holding many assets means opening overviews instead of folder trees.
AIMI files new documents as they arrive: inspection schedules, maintenance records, addenda to leases. You see in the inbox where each one was filed and correct it there, and from the next arrival on the correction applies to comparable documents too.
If you want to add storeys, change the use or densify inside your portfolio, you see alongside it what planning law, heritage protection and the easements allow.
From your own files and from official sources: cadastral maps, heights from official 3D models, historic Landesbauordnungen (the building codes of the individual German states) by date and state. Every detail with its source, and where a source yields nothing, that is written there too.
The reference case
An asset manager, shortly before the exit of a held asset. AIMI had already been there during the holding period. While the sale was being prepared, a point came up that would later have stood as a red flag in the buy-side report. He had the lead time and was able to close it before anyone from the other side looked in.
”That would easily have cost us ten percent on the price. Luckily we found it beforehand and were able to sort it out.”
On request we will put you in touch for a reference call under confidentiality.
Where AIMI stops
It describes what the documents say and evidences every statement with its source. Where AIMI checks, it checks against the rules you deposit, not at its own discretion.
Nothing is moved and nothing is archived before you have released it. And where something is unclear, AIMI claims nothing and reports the gap as an open point.
If your lenders or the law require a commissioned review, it stays commissioned. AIMI works for the person who carries the liability, and does not replace them.
No annual contract and no user licences: whether ten people have access or two costs nothing extra. You pay for what is processed, from a balance you set in advance.
A asset that runs alongside for years costs what it reads, not what it stores. We give you the order of magnitude for your case after a short look inside, in the first conversation and not after three meetings.
Before you show us an asset
What is evidenced stands here. Where the proof is missing, that stands here too.
The release history in the product goes back to October 2025, with 89 documented releases. Customers in Germany and Switzerland. The people who built it know the data room of a standing portfolio from their own work.
A group of companies with several hundred employees has rolled AIMI out with every IT approval in place. We do not name it here. We will put you in touch for a reference call under confidentiality.
Only the people you enable. Hosted in Europe, GDPR-compliant, technically separated from every other firm. We put the security questionnaire and the data processing agreement on the table before we sit down together.
It stays. AIMI matches against its index and works alongside it. You carry on running the Q&A with the bidders where you run it today.
Then the lead time to close gaps is gone, and that is the honest disadvantage. What remains is the order of reading: you read the list of open points before the other side and decide what you supply, what you explain and what you disclose.
Setting it up takes a day, after that AIMI reads. How long reading your files takes is something we tell you after a first look inside, not before.
No. One asset is enough, ideally the one whose sale is next in line. On it you see what AIMI finds in your files and what it does not, and on it we set up your criteria.
What is set up once applies to the further assets as well. The portfolio follows afterwards, in the order you set.
You pick one asset and give us a folder or a ZIP file. Effort on your side: minutes. Everything is set up within a day, after that AIMI reads and draws up the list of open points.
Then an hour together: you see what is missing, what stands out and what that means for your exit, every point with its source and every point open to correction.
The largest portfolio AIMI has taken on came out of an insolvency: 50 GB, grown for years without any order, and nobody left in the building who could explain it. At the other end of the range sit data rooms of around 2,000 pages.
A portfolio like that does not come clean in one pass. AIMI pre-sorts to your template and shows openly what it could not assign.
Duplicates are merged, outdated versions flagged for archiving. Archived does not mean deleted: the version disappears from the transaction data room and stays findable in your own files. Nothing is moved or archived without your release.
Not the pitch deck, your own case. After that you know what lies between today and transaction-ready, and you know it on your own asset. And you know which points would otherwise have pushed the price down in the negotiation.
A pilot on one asset works too, before you show us the whole portfolio.